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Job Opportunity – Virtual Assistant

February 7, 2024

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Job Title: Virtual Assistant

Company: Holistic Havens

Industry: Holistic Interior Design and Feng Shui

Location: Remote (Virtual)

Job Type: Part-time

Salary: $20-$25/hr depending on experience

About Us: Holistic Havens is a boutique interior design company in Gilbert, Arizona. With a focus on holistic interior design and Feng Shui, our services transcend beyond traditional design practices. We are seeking a Virtual Assistant to join our dynamic team. This is an exciting opportunity to be part of a creative and collaborative environment that values passion, professionalism, and a commitment to excellence.

About the Position:

As a Virtual Assistant at Holistic Havens, you will play a pivotal role in supporting our team and enhancing overall productivity, with a particular focus on online customer support. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills. You will be responsible for a variety of administrative tasks and play a key role in ensuring smooth business operations, including online customer interactions. A passion for interior design and/or Feng Shui is a plus.


  1. Administrative Support:
    • Manage emails, calendar, and appointments.
    • Organize and maintain documentation and files.
    • Conduct research and compile information as needed.
    • Order materials and supplies as needed.
  2. Communication:
    • Serve as the first point of contact for external inquiries.
    • Facilitate communication between team members.
    • Draft and edit correspondence and reports.
  3. Customer Support:
    • Respond to customer inquiries via email, chat, or phone.
    • Resolve customer issues and ensure satisfaction.
    • Escalate complex issues to the appropriate team members.
  4. Task Management:
    • Assist in project coordination and follow-ups.
    • Track deadlines and deliverables.
    • Prioritize and manage multiple tasks efficiently.
  5. Data Entry and Analysis:
    • Input and update data in various systems.
    • Generate reports and analyze data as required.
    • Complete market research tasks as needed.
  6. Meeting Coordination:
    • Schedule and organize virtual meetings.
    • Prepare meeting agendas and take minutes when necessary.
  7. Marketing and Social Media:
    • Execute with website updates and keep digital listings current.
    • Assist with social media, podcast, and newsletter tasks.


  • Proven experience as a Virtual Assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office, Google Suite, and virtual collaboration tools.
  • Ability to handle customer inquiries with empathy and professionalism.
  • Ability to work independently and collaboratively.
  • Excellent time management skills, with the ability to multitask and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
  • Previous experience in a virtual or remote work environment preferred.
  • Customer service experience is a strong asset.

To Apply:

Please send your resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this position to

We are an equal opportunity employer and welcome applicants from all backgrounds to apply.

Thank you for your interest in Holistic Havens!

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